CHAPTER ONE
INTRODUCTION
Auditing has been a very important aspect of the accounting profession since the statement of business activities from a sole proprietorship to large public enterprises. Experts rank, if the number one instrument of financial reporting. It forms the bedrock of placing reliance on the report presented by the stewards of companies on the state of affairs of the companies.
Many groups are interested to be assured of their interests being protected in the business organizations. The owners of the business (shareholders) having been concern to be guaranteed the management is performing its duties effectively and efficiently. Their ultimate aim is to receive as much returns as possible from the capital they invested in the business.
On its own part, the government is interested in knowing whether the profit & loss shown in the financial statement is correctly done for the purpose of tax assessment.
The companies advisers (the legal, financial analysts) also make use of the auditors report to advice the management. The legal adviser interprets the legal implications of some information disclosed in the financial statement. Also, the financial analyst uses the result shown by the auditors to advise the clients on the best source of fund to embark on, where to invest and how much to invest in each alternative. The competitors may also be attracted to merge with the auditors clients through the report issued by him.
However, the auditors can always be seen as the watchdog of the entire economy by representing the interest of all these groups. Their peculiar position therefore calls for a conducive atmosphere, but, it is unfortunate that most external auditors face serious problems in performance of their duties. In any case, this research work tends to investigate into the nature and causes of these problems and also solutions to them.
There are many problems facing external auditors in Nigeria. Auditors in Nigeria, even the most successful ones find it very difficult to audit Nigerian companies as a result of business activities, illiteracy, moral laxity lack of adequate technical skill and training. This work studies these problems, their causes, effect and remedies.
The aims of embarking on this study are:-
In carrying out this work, the following questions were in the mind of the researcher.
There are different opinions about the problems of external auditors in auditing Nigerian companies. Some experts are of the view that they do not have any problems in auditing Nigerian companies while others contend that they do have. As a result of these opposing ideas, two types of hypothesis were employed to facilitate this research work. They are started as follows:
It is a true saying that people can suffer for lack of knowledge. If auditors are not aware of the problems they will encounter in the performance of their duties they will invariably not be able to guard against them. This work saves as an eye opener to draw their attention to these problems and the ways to tackle them.
Again, it enables the government to know how it can play its role in crating better auditing atmosphere in the Nigerian companies.
Furthermore, it is expected that this should study the contributions of directors of the Nigeria business enterprise towards a better auditing environment in their companies.
This study will also form a good reference material for any other student who wants to write on a related topic in future.
The study does not exceed the problems encountered by external auditors in auditing Nigerian companies and their effect on the work of auditors.
The auditors considered here are those in all the different forms of business organizations in Nigeria. There were, however, a lot of constraints facing the researcher who is doing her study. They include:-
a. Time factor:- The period of time available for carrying out this research was very short. Moreover, the short period is filled with other academic programmes.
b. Shortage of finance:- Some research procedures, techniques, methods and processes will not be applied in this work because of the cost involved. There is no sufficient funds to meet up with them.
c. Scanty of local data:- Most of the texts that deal with the problem under review are foreign texts and are not current. There are only few local material available. This makes the collection of data not to be easy.
d. Non-response problem:- Inspite of all explanations as to the purpose of this study, some people can still refuse to answer the research questions that will be passed across them. This will make some questionnaires to be returned blank.
Auditor: A person who examine the books of accounts and voucher of an organization in such a way as to enable him express an opinion as whether the account shows a true and fair view of the state of affairs of the organization in a particular period.
Internal auditor:- This is a person employed in an organization that has the responsibility of reviewing the operation and records of the business of that organization.
Client: The company or business organization audited by the extern al auditors.
Permanent file: The permanent file usually contains documents and matter of continuing relevance of the operation and financial statement of the company or other organization whose account are being audited. The item includes:
a. Rules and regulations governing the enterprise memorandum and articles of association, partnership agreement, stock exchange regulation, building society rules where necessary, statutory material governing the conduct, account and audit of the organization being audited.
b. A brief description of the nature of business actually carried on and the registered office.
c. An organizational chart showing various departments and sections, the names of responsible officials showing lines of responsibility.
d. List of accounting records and documents and the officials responsible for them.
c. A outline history of the organization. Reference should be made by share capital, prospectuses, reserves, acquisition of business etc.
d. Clients internal audit and accounting instructions
e. The copy of the letter of engagement which documents the terms of appointment of the auditor.
f. List of directors, their shareholders and services contract.
g. The internal control questionnaire format which can be reviewed and updated.
h. A list of the company’s advisors – bankers, solicitors, insurance brokers, stock brokers etc.
Current file: The current file contains documents, which relate to the current year’s audit. The documents in the current file would include:-
a. A copy of the financial statement being audited authenticated by directors’ signatures.
b. A description of the internal control system in the form of an internal control questionnaire flow charts designed suit the system.
c. An audit programme duty updated.
d. A record showing queries raised during the audit and representation made.
e. Schedules relating to the years accounts, such as schedule of debtors, creditors assets etc.
f. Check list for compliance with statutory disclosure requirement, auditing standards accounting standards etc.
g. Relevant information in the minutes of directors and shareholders meetings.
h. Letters of confirmation from debtors, banks stock brokers etc.
i. A schedules for each item in the balance sheet each schedule should highlight appropriate disclosure and verification.
j. A schedule for each item in the profit and loss account and what it constituted.
k. A schedule of important statistics. These include sales composition, employment, liquidity ratios, gross and net profit ratios.
Internal check: Internal check is defined in the statement of auditing as the allocation of authority and work in such a manner as to afford checks on the routine transactions of day-to-day work by means of the work of one person being proved independently by another or the work of a person being complementary to that of another.
However, the importance of internal check in any commercial enterprise cannot be over-emphasized. It is an essential part of internal control in a typical large business organization. It requires some certain things which include.
a. The arrangement of duties among staff or departments in such a way that no one is in a position to carryout the work of a particular operations alone in which fraud is possible.
b. Other automatic checks which form part of the routine system. Internal check is characterized by its prime objectives, the prevention or early detection of errors and fraud.
Internal check, as a matter of necessity starts from allocation of authorities and responsibilities in such a manner that one person alone does not see a transaction through from the commencing stage to the completing or final stage.
We can buttress our point by making reference to wages under this circumstances, an internal check would involve:
a. One staff preparing the pay sheets.
b. A superior official re-checking and confirming the correctness of the calculations & rates.
c. Another staff preparing the payment voucher for the salary cheque.
d. A different person writing out the cheque
e. Two other persons signing the cheque
f. Some other personnel cashing the cheque and effecting salary payments which will be signed for by the recipients and
g. Another senior official soon after salary payment examine and verify any unclaimed wages.
In a situation where the internal check is effective and efficient. It will require collusion between at least two persons, before fraud can be committed and this, in itself minimizes the instances of fraud. However, an error made by one person is likely to be detected and corrected when another personnel re-checks and verifies independently.
Auditors report: The auditors report shall state whether in the auditor’s opinion the annual account have been properly prepared in accordance with the companies and Allied Matter Decree and whether the account show a true and fair view.
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