Growth in Value Alliance (GV Alliance) Partners - Our client, is recruiting suitably qualified candidates to fill the position below:
Job Title: Sales Support and Document Management Specialist
Employment Type: Full-time
We are looking to hire a document management specialist who would be responsible for the control, security, accessibility, and timeliness of organizational documents such as policies, procedures, guidelines, forms, templates.
Essential Duties and Responsibilities
Welcome new clients into the company’s program
Develop the document management plan and update it, as needed
End-to-End Client Document/Information Management
Visit new clients to collect required documents and assist in filling required forms.
Collate documents from clients based on the company’s documentation list
Arrange the collected documents in the required format
Input the documents into the company document database
Forward relevant copies of the documents to the company’s partners abroad for onward processing
Provide administrative assistance and support
Manage organizational documentation through the document life cycle.
Maintain organizational documents and the document management system.
Ensure that organizational documents go through a documented and approved review-and-approval process before being stored.
Ensure the security, accessibility, and proper distribution of organizational documents.
Filling and archiving of sales reports from sales staff
Track and review sales performance of sales staff.
Bachelor's degree in any discipline with a minimum of 5 to 10 years’ experience in the above job role.
Degree in Engineering, Architecture, law is desirable.
Master’s degree is an added advantage.
Must have extensive document management experience from a law firm, banking institution as an operations person or in any after sales environment where documentation is essential.
Knowledge of MS office.
Skills / Abilities:
Basic analytical experience
Excellent Interpersonal and relationship building skills; ability to connect with customers, clients, and co-workers.
Ability to work independently with minimal to no supervision
Effective Oral/Written Communication, Adaptability, Initiative, and Customer Service skills.
Demonstrate good sound judgement and attention to details