Job Vacancy Description
HR & Admin Officer
Location: Damaturu, Yobe
Start date: As Soon As Possible
Direct Line Manager: Human Resources Manager
Tasks and Responsibilities
Objective 1 – Ensure employee information is accurately and completely managed in a timely manner:
- Ensure that all employment contracts and contract renewals are received, signed and filed in a timely manner
- Liaise with the HR Officer in Abuja to provide all information and documentation needed to ensure the timely processing of the monthly payroll
- Maintain all base personnel files, ensuring that all documents are collected and filed completely and accurately in the base and copies sent to Abuja
- Create and maintain a database of all staff information, documents, expiration dates, etc.
- Collect and submit the necessary documents for employee insurance enrollment and updating and ensure that staff has up-to-date insurance cards.
- Provide administrative support for pension and salary account openings or changes.
- Maintain all ACF communication boards as directed by the capital HR department
- Receive and track employee leaves and ensure that all necessary supporting documentation is sent to Abuja
- Ensure that all timesheets and payslips are received completed and sent to Abuja on a monthly basis
Objective 2 – Support in various aspects of the training and development of staff:
- Ensure that all staff receive proper induction and briefing with HR and the relevant departments
- Facilitate staff training on HR policy and procedure as assigned.
- In liaison with logistics, manage the practical organization of training as requested
- Follow up with managers to ensure that staff performance appraisals are received on time
- Participate in the research and identification of training opportunities for staff.
- Carrying out Training Assessment in coordination with L&D Manager
- Tracking Staff training
- Setting up HR-related training (Venue booking, facilitation and feeding coordination)
- Compile monthly training report and communicating to Capital office
Objective 3 – Supervise and manage all staff under your responsibility, and ensure the proper management of the international staff guesthouse and all visitors:
- Provide day-to-day management of staff directly under his/her responsibility
- Set objectives with staff under his/her direct management, and appraise their performance in accordance with ACF performance management policies, identifying areas where they require support and capacity building
- Ensure that all HR policies and procedures are followed for staff directly under his/her responsibility
- Liaise with logistics and finance to prepare and execute weekly and monthly shopping according to the needs of the office and guesthouse and internal procedures
- Provide suggestions for improvement in the office and guesthouse management
- Liaise with logistics to ensure that the guesthouse is running effectively
- Arrange the guesthouse or book hotel rooms, to accommodate all visitors as needed
Objective 4 – Provide overall support to the HR Department:
- Support in the implementation and application of the HR policy in the base and provide advice and support to employees and managers
- Supporting Resourcing Officer and covering for her whenever required with the support of the HR Manager.
- Participate in elaborating projects related to national HR functioning
- Overseeing social events within the organization
- Assist in the circulation of HR department communications
Internal & External Relationship
Internal:
- Head of Base: Line management, exchange of information, reporting, collaboration, coordination
- HR Coordinator: advisory role, exchange of information, reporting, collaboration, coordination
- Logistics, Administration and Finance Departments: collaboration, coordination, and exchange of information
- Abuja and field-based HR team: collaboration, coordination, and exchange of information
- Cook and Cleaner: Line manager
External:
- Suppliers (newspaper advertising, etc.)
- Pension providers, bank representatives Job applicants and inquiries, HMO provide
Position Requirements
Qualifications:
- Master’s degree in fields related to HR, Administration and Management preferred; Bachelor’s degree with relevant experience also acceptable.
Skills and Experience
Essential:
- Minimum of 2 years of experience working in HR and/or administrative support positions
- Excellent verbal and written communication skills
- Approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment
- Computer literacy including all Microsoft Office programs (Word, Excel, Powerpoint, Outlook)
- Excellent attention to detail, highly organized, rigorous, self-motivated, a strong sense of responsibility, ability to work independently
- Able to maintain confidentiality
- Capacity for analysis, synthesis, and reporting of large amounts of information
- Previous experience working for INGOs an asset, particularly health-related INGOs
Preferred:
- Fluency in one or more National / regional languages an asset
- Understanding of national labor law and employment norms / practices
Minimum Basic Salary
N236,585 per month
Application Deadline
Thursday, 26th March, 2020.
