Job Vacancy Description
Action Against Hunger is the world’s hunger specialist and leader in a global movement that aims to end life-threatening hunger for good within our lifetimes. For 40 years, the humanitarian and development organization has been on the front lines, treating and preventing hunger across nearly 50 countries. It served more than 21 million people in 2018 alone.
We are recruiting to fill the position below:
Job Position: Finance and Admin Officer
Job Location: Bade, Yobe
Job Type: Full Time
Starting date: As Soon As Possible
Direct Line Manager: Area Manager
Technical Supervisor: Finance Manager
Position Details
Objective 1
- Manage the financial operations of the base
Tasks and Responsibilities:
- Carry out all the payments for both cash and operational Bank account.
- Daily record all the Cash & bank account expenses in excel sheet according to ACF standards of Chart of accounts, project code, Contract, and financial line and the third-party codes.
- Ensure uniformity between the physical cash and bank statements as well as the Excel/Saga cash & bank book on a daily/monthly basis.
- Prepare cash count & bank reconciliation statement at the end of each month.
- Ensure bank statements & cashbooks are closed, reconciled & sent to the capital office on a monthly basis together with the bank reconciliation & cash counts.
- Ensure that all the administrative documents are copied before sending the originals to the Capital office
- Manage the advances, ensuring invoices are received and that they are consistent with the ACF's procedures (invoice accurate and signed)
- Verify the accuracy of and pay invoices for purchases
- Process the monthly income tax payments (PAYE) as per information provided by the CapitalRead phonetically Dictionary –
Objective 2
- Compliance with the purchase procedure
Tasks and Responsibilities:
- Ensure that any purchase respect ACF procurement procedure as per Kit Log V3
- Liaise with the log department for any discrepancy and missing procedure
Objective 3
- Budget maintenance, Cash Forecast and Cash Flow
Tasks and Responsibilities:
- Assist Finance Manager in BFU meeting
- Prepare the Bi-weekly cash transfer request for the Finance Coordinator
- Ensure that the cash box/bank and the safe maintain the minimum security amount
- Contribute to the elaboration of budget/reports / financial analysis when required or requested by the Line Manager or Fin co.
Objective 4
Tasks and Responsibilities:
- Maintain cash, bank, supplier contracts, PAYE, vendor & all other finance relevant contracts in the finance department
- Verify & cross-check all base monthly financial documents are correctly allocated & completed as per ACF Archiving guidelines
- Archive financial files as per ACF archiving guidelines, keep copies at the base & send original to the capital on a monthly basis.
- Ensure that all staff submits the timesheets and 10 minutes conversation on a monthly basis before the 5th of every month.
- Track and share leave with the Damaturu office.
Objective 5
- Manage accommodation for staff travelling to Bade, and ensure supplies in the office at all times.
Tasks and Responsibilities:
- Provide timely requests for supplies required on a monthly basis.
- Follow up with HR/Admin Officer to ensure timely receipt of supplies and make such an arrangement that the supplies are available at all times.
- Arrange accommodation in Guesthouse and hotels based upon approved travel requests.
- Make payment voucher for processing of hotel payments
Objective 6
- Supervise and manage staff under your responsibility
Tasks and Responsibilities:
- Provide day-to-day management of staff directly under his/her responsibility (Finance Assistant) and cleaners.
- Set objectives with staff under his/her direct management, and appraise their performance in accordance with ACF performance management policies, identifying areas where they require support and capacity building
- Ensure that all Financial policies and procedures are followed for Finance staff directly under his/her responsibility
Internal & External Relationship
Internal:
- Directly reporting to Finance Manager
- Technically supported by Finance Coordinator, Abuja
- Directly responsible for the Finance Assistant
- Liaise with Log team / PMs
External:
- Interaction with banking and financial institution service providers, and tax offices
Position Requirements
Qualification:
- B.Sc. in Accounting, Bachelor level Degree in Management, Finance, or related field; MBA or similar higher degree a plus
Skills and Experience
Essential:
- 2+ years of experience in one or more of the following areas: Administration, HR, Finance, Logistics
- Exceptional organization and planning skills, ability to manage and follow work plans
- Highly developed interpersonal, communication, able to negotiate, influence, give effective feedback, be a team player
- Able to manage stress effectively, juggle competing priorities, balance various programmatic, logistic and team needs
- Champion of ACF Charter values of Professionalism, Transparency, Neutrality, Access to Victims and Non-Discrimination
Preferred:
- Previous ACF experience or previous INGO experience
- Experience with donor-funded programs
- Experience supervising others
Minimum Basic Salary
NGN 236,585 per month.
Note: Qualified women are strongly encouraged to apply.
