Personal Assistant to MD / CEO At Nicole Sinclair

Job Details

Job Title: Personal Assistant to MD / CEO At Nicole Sinclair
Organisation: Nicole Sinclair
Location: Lagos State
Min Work Experience: 5 year(s)
Qualification: B.Sc / B.A
Industry: Secretarial/ PA
Course: Related Discipline
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Nicole Sinclair is a dynamic Human Resources Consulting firm based in Lagos, Nigeria. Our expertise lies in superior talent attraction services while we partner with our esteemed clients in providing training solutions to develop these talents. Our services are provided for both the local and international markets

We are recruiting to fill the position below:

Job Title: Personal Assistant to MD / CEO

Location: Ikoyi, Lagos
Employment Type: Full-time

Summary

  • Provide full administrative and secretarial support to the MD/CEO; ensure the smooth management of her day-to-day affairs and most effective use of her time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the MD’s absence, and manage projects on behalf of the MD / CEO

Job Description

  • Provide high-level secretarial support to key internal and external meetings involving the MD/CEO, including preparing agendas, and coordination.
  • Act as the point of contact to the MD / CEO among executives, employees, clients, external partners, and vendors
  • Coordinate company meetings, events, and sessions with other departments
  • Proactively and promptly reviewing and tracking incoming inquiries such as emails, invitations, complaints, and correspondence and responding directly, delegating to colleagues or advising on response to the CEO
  • Assist in planning a weekly business to be executed
  • Assist the MD / CEO in researching and following up with the action on matters which fall within the MD’s responsibility, chasing responses, triggering follow-up action
  • Rack daily expenses and prepare weekly monthly or quarterly reports
  • Travel scheduling, maintaining calendars, organize and facilitate meeting arrangements
  • Plan and execute the project on behalf of the MD / CEO
  • Surveying and conducting research on equipment for project execution
  • Supervision of the MD / CEO’s ongoing projects
  • Any other duties assigned by the MD / CEO

Requirements

  • Bachelor's degree in Business Administration or Entrepreneurship or any relevant field
  • 5 years Work experience as an Executive Assistant, Personal Assistant, or similar role
  • Must have business acumen skills
  • Excellent MS Office knowledge
  • Outstanding organizational and time management skills
  • Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
  • Advanced proficiency in managing document, spreadsheet and database
  • Ability to liaise internally and external administrative matters
  • Proficiency in appointment scheduling and call forward system
  • Excellent verbal and written communications skills
  • High level of discretion and confidentiality
  • Multitasking and time management skills
  • Evidence of an ability to think outside the box and generate and implement a creative solution

 

 

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