Personal Assistant (Hospitality) At Nicole Sinclair

Job Details

Job Title: Personal Assistant (Hospitality) At Nicole Sinclair
Organisation: Nicole Sinclair
Location: Lagos State
Min Work Experience: 2-4 year(s)
Qualification: B.Sc
Industry: Secretarial/ PA
Course: Business Administration and related field
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Nicole Sinclair is a human resource consulting firm founded to maximize HR potential of its existing and potential clients. This we provide through effective partnership in attracting superior talent, developing staff and designing HR processes to yield maximized organizational effectiveness.

We are recruiting to fill the position below:

Job Title: Personal Assistant (Hospitality)

Location: Lekki, Lagos
Employment Type: Full-time

Job Descriptions

  • Act as the point of contact to the CEO among executives, employees, clients and other external partners
  • Manage information flow in a timely and accurate manner
  • Manage the CEO’s calendars and set up meetings
  • Provide high-level secretarial support to key internal and external meeting involving the CEO, including preparing agendas, co-ordination or writing paper, and ensuring follow up actions are progressed
  • Make travel and accommodation arrangements
  • Maintain daily expenses and prepare weekly, monthly or quarterly reports
  • Coordinate company meetings, events and sessions with other departments
  • Assist the CEO in managing records of the company policies and procedures
  • Perform other administrative duties such as filing, photocopying, transcribing and faxing
  • Compose and prepare correspondence, send emails to respective clients and stakeholders of the company
  • Draft information for internal and external communication – memos, emails, presentations, reports
  • Take minutes during meetings
  • Screen and direct phone calls and distribute correspondence
  • Organize and maintain the office filing system
  • Maintain electronic and paper records ensuring information is organized and easily accessible
  • Proactively and promptly reviewing and tracking incoming enquiries such as emails, invitations, complaints and correspondence and responding directly, delegating to colleagues or advising on response to the CEO

Job Requirements

  • Bachelor's degree in Business Administration and related field
  • 2-4years Work experience as an Executive Assistant, Personal Assistant or similar role
  • Excellent MS Office knowledge
  • Outstanding organizational and time management skills
  • Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
  • Advanced proficiency in managing document, spreadsheet and database
  • Ability to liaise internally and external administrative matters
  • Proficiency in appointments scheduling and call forward system
  • Excellent verbal and written communications skills
  • High level of discretion and confidentiality
  • Multitasking an d time management skill
  • Evidence of an ability to think outside the box and generate and implement creative solution
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