Office Manager At Endeavor In Lagos State

Job Details

Job Title: Office Manager At Endeavor In Lagos State
Organisation: Endeavor
Location:
Min Work Experience: 5 year(s)
Qualification: BSC
Industry:
Course: Office Operation/Administration
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Job Vacancy Description

Endeavor is a mission-oriented, global organisation that is leading the global high-impact entrepreneurship movement to drive long-term economic growth and build strong entrepreneurship ecosystems in growth markets by selecting, mentoring, and accelerating the best high-impact entrepreneurs.

We are recruiting to fill the position of:

Job Title: Office Manager

Location: Lagos
Reports To: Managing Director
Works With: Local and Global Team

Job Description

  • Endeavor Nigeria is looking for an experienced Office Manager to bring zen to our office! This position is at the heart of our team and will serve as the “go-to” collaborator and organiser for our office.
  • We're looking for someone who is versatile, flexible, and comfortable with varying levels of ambiguity and complexity.
  • They will have a track record of successfully working in a fast-paced environment and a positive, upbeat attitude.

Roles & Responsibilities
Communications:

  • Be the first point of contact for all office inquiries, respond to in-bounds and redirect them within the team if necessary
  • Professionally meet and greet visitors, and coordinate onsite meetings
  • Manage incoming and outgoing mail and deliveries
  • Correspond professionally with our stakeholders, partners, vendors and suppliers

Administrative Support:

  • Track the MD’s emails and correspondence, maintain her schedule and calendar
  • Conduct guided, high-level research to support the MD’s preparation of speeches, presentations and reports
  • Track and record MD’s meetings and take notes as needed (on Salesforce)
  • Coordinate travel arrangements (flights, hotels, cars, event registrations) for members of the team and any incoming visitors.

General Office Management:

  • Keep up-to-date records of our government/statutory remittances (payroll taxes, pensions, etc.) and make sure remittances are done on time
  • Manage regular information flows to our external accountant/book-keeper to make sure that our financial records are kept up-to-date
  • Track project-by-project expenses and ensure that projects are completed within budget
  • Liaise with our vendors and service providers to ensure quality & performance
  • Keep organised, complete and accurate electronic records of company documents (e.g. employee records, contracts, certificates, financial statements, process manuals, etc.)
  • Track, manage and purchase office equipment and supplies
  • Manage software subscriptions and administer permissions & access levels for individual team-members
  • Support the MD to equip and on-board new team-members
  • Write and maintain a simple office processes manual, covering recurrent administrative and operational activities
  • Trouble-shoot day-to-day administrative and operational issues in a responsive, timely and proactive way

Events:

  • Work with the team to deliver small-format events (e.g. quarterly entrepreneur selection panels and founder dinners) taking responsibility for planning and logistics
  • Plan and coordinate team offsites & other internal events

Requirements

  • Bachelor's degree, with at least 5 years work experience in a similar role in an entrepreneurial company or other fast-paced environment
  • Strong professionalism with high integrity and respect for confidentiality
  • Excellent written & spoken English, communication & interpersonal skills
  • Goal-oriented, with a demonstrated track record of delivery
  • Excellent professional judgement; ability to appropriately prioritise while consistently delivering high-quality, timely results
  • Exceptional attention to detail (“zero defect” mindset)
  • Self-managed, able to deliver on objectives with minimal guidance or supervision
  • Proficient with G-Suite (especially Gmail, Google Drive and Google Calendar) and comfortable with Microsoft Office
  • Previous experience with other productivity tools & software (Expensify, Slack, Salesforce, Zoom, Asana) is a plus
  • At least two strong references from previous employers.

Benefits

  • Competitive salary
  • Generous health insurance and annual leave
  • Dynamic working environment.

Application Closing Date
Not Specified.

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