Adker - Our client, a multinational FMCG company based in Lagos, is recruiting to fill the position below:
Job Title: Legal Administrative Assistant
Location: Lagos, Nigeria
Job Type: One year Contract
The primary job description is to act as the Legal Administrative Assistant to the General Counsel and the Legal team.
Provision of legal office and secretariat administrative support to the General Counsel including but not limited to the recording and retrieving of legal drafts, files, documents and templates
Assist in proper coordination and safe custody of agendas, minutes books; resolutions, statutory registers, legal instruments, title documents, contracts, corporate policies, process manuals and follow- ups etc. for the Dept.
Organizing and maintaining documents in both paper and electronic filing system for the Dept.
Implementing procedural/administrative systems of the department as directed by the General Counsel.
Processing of external solicitors invoices for payments and record keeping
Assist with proper diarizing and timely follow-ups in order to ensure effective monitoring of Litigation and Contract Management by the Legal Dept.
Assist in the administration of searches in respect of companies and landed properties etc.
Assist to conduct legal research in rendering accurate legal opinion and high standard of commercial practice
Co-ordinate the administration of the Legal Library, update and keep record of books.
Ensure that the filing system is updated and properly serialized. Assist with proper documentation/ record keeping of all matters.
Assist in preparations for Board meetings, AGM and other Company meetings. Also assist in collation of Board Papers and issuance of notices for meetings.
Maintain list and addresses of Directors, Audit Committee, Shareholders’ Association and prepare allowances and entitlements due to same.
Collate and prepare shareholder queries for onward transmission to the registrars.
Assist in Legal research to enhance company compliance and collate quarterly reports.
LLB, BL is compulsory
Minimum of 3 years post call to bar experience
Professional qualification from the Institute of Chartered Secretaries will be an added advantage.
Good written and oral communication skills
Strong computer Skills especially Excel, word, power point and email applications
Ability to prioritize with excellent time management skills