Junior Admin Officer At The Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) GmbH (German Agency

Job Details

Job Title:	Junior Admin Officer At The Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) GmbH (German Agency
Organisation:	The Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) GmbH (German Agency
Location:	Abuja
Min Work Experience:	3 year(s)
Qualification:	B.Sc / B.A
Industry:	Administration/ Office/ Operations
Course:	Economics, Finance/Accounting, Business Management,

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The Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) GmbH (German Agency for International Cooperation) is an international enterprise owned by the German Federal government, operating in many fields across more than 130 countries.

In Nigeria, GIZ's portfolio includes among others, a programme to support the Economic Community of West African States (ECOWAS) in its regional integration goals. The programme aims to strengthen sector-specific capacities in the areas of Peace and Security, Customs and Trade as weir as Strategic Management and Organizational Development in
the ECOWAS Commission.

We are recruiting to fill the position below:

Job Title: Junior Admin Officer

VA No: 058
Location: Abuja

Job Summary

The junior admin officer will support the Finance and admin manager and the programme coordinator of the project “Promotion of Agricultural Finance for agri-based Enterprises in Rural Areas” (AgFin) in the coordination of the project administrative activities with the GIZ Country Office in Nigeria.

Job Description / Requirements
Responsibilities:

Under the direct supervision of the Finance and admin manager the junior admin officer will:
Provide administrative support and logistics for the office meetings and events.
Handle the project cash and bank accounting
Support the project procurement of goods and services in line with GIZ processes and rules

The Admin assistant performs the following tasks:

Tasks
He/she will:

Provide general administrative supports (Printing, copying and scanning of documents) for the GIZ AgFin project and filing documents according to the GIZ filing system
Assist in the preparation of workshop/event materials, agenda, logistic attendance and provide admin support during project events
Support the day to day office management for the project and the periodic inventory checks and rebelling of assets of the projects
Handle the project travel arrangements and liaise with the country office travel & logistics unit as the projects travel focal person on issues on travels and visa processing
Projects cash and bank accounting
Handle the cash payments and reconciliation for the project
Handle cash and bank posting for the project and settlement of pending cash transactions (travel advance, verification of invoices etc)
Handle the filing of accounting/voucher folders according to the GIZ filing system
Support preparation for internal control for project
Support the project procurement of goods and services.
Assist in the preparation of procurement process and contract process in line with GIZ process and rules
Monitor appraisers and consulting firms contracts and ensures the timely presentation of final invoices
Check invoices for contracts and procurement for correctness before payment or submission to the country office
Other duties / additional tasks
Act as the travel focal point for the project
Performs other duties and tasks at the request of the Finance and admin manager

Required Qualifications, Competencies and Experience Qualifications

Bachelor’s degree in Economics, Finance/Accounting, Business Management, or related field.

Other Knowledge, Additional Competencies:

Good analytical, decision making and problem-solving skills
Strong oral and written communication skills
Team player and constructive attitude responding positively to critical feedback and differing points of view
Advanced working knowledge of ICT technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
Developed attitude and awareness of service delivery
Personal integrity and accountability
Positive, collaborative and constructive attitude to people and work.
Composed and good-humoured even under pressure
Open to change and ability to manage complexities

Professional Experience:

At least 3 years of professional working experience in a similar position
Broad experience in administration, and procurement management
Experience in GIZ projects or other development / corporate organisations is an added advantage.

Method of Application
Interested and qualified candidates should send their CV and one-page cover letter as one document with complete contact details to: recruitment-nigeria@giz.de using "Vacancy no. 058" as the subject of the mail.

0906 809 7513

Junior Admin Officer At The Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) GmbH (German Agency

Job Details

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