Job Opening For An Administrative Assistant At Adexen Recruitment Agency In Lagos State

Job Details

Job Title: Job Opening For An Administrative Assistant At Adexen Recruitment Agency In Lagos State
Organisation: Adexen Recruitment Agen
Location: Lagos State
Min Work Experience: 3-4 year(s)
Qualification: B.Sc / HND
Industry: Administration/ Office/ Operations
Course: Social Science
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Job Vacancy Description

Administrative Assistant

Location: Lagos, Nigeria

Duties

  • Deliver exceptional office administrative responsibilities, ability to multi-task with excellent communication skills to perform a variety of clerical tasks.
  • Duties of the Administrative Assistant include providing support to senior managers and employees, assisting in daily office needs and manage the company’s general administrative activities.

Responsibilities

  • Organize and schedule meetings and appointments.
  • Maintain contact lists.
  • Assist in the preparation of regularly scheduled reports.
  • Develop and maintain a filing system.
  • Order office supplies.
  • Submit and reconcile expense reports.
  • Provide general support to visitors.
  • Provide information by answering questions and requests.
  • Ensure operation of office equipment and maintaining equipment inventories.
  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Book/Organize travel arrangements for staff.
  • Write letters and emails on behalf of other office staff.
  • Book conference calls, rooms, taxis, couriers, hotels etc.
  • Cover the reception desk when required.
  • Maintain computer and manual filing systems.
  • Handle sensitive information in a confidential manner.
  • Reply to email, telephone or face to face enquiries.
  • Manage staff appointments.
  • Maintain up-to-date employee holiday records.
  • Coordinate repairs to office equipment.
  • Greet and assist visitors to the office.

Desired Skills and Experience

  • Bachelor degree in Social Science disclpine.
  • Minimum of 3-4 years of experience in a similar role
  • Knowledge of office management systems and procedures
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planningskills
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