Human Capital Assistant At Eye Foundation Hospital Group (EFHG)

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Eye Foundation Hospital Group (EFHG) is a healthcare group with speciality in Eye care services. The Eye Foundation Hospital was started in 1993 as a high tech specialist eye hospital capable of providing services comparable to those obtainable abroad. It is the first and foremost indigenous eye practice in the country that runs a group practice with many sub specialized ophthalmologists.

We are recruiting to fill the position below:

Job Title: Human Capital Assistant

Location: Ikeja, Lagos
Employment Type: Full Time

Job Summary

• HC Assistant is involved with nearly all programs and services that relate to a company’s Human Capital
• His/her role which is often decidedly administrative in nature, involves documenting grievances, terminations, absences, performance reports, and compensation and benefits information. Beyond administrative duties, however, HR assistant is also often involved in recruiting, hiring, and training new employees
• Typical tasks, therefore, include posting job openings, gathering information on new applicants, contacting references, and informing employees of their hiring status.

Responsibilities
Your duties shall include, but not limited to the following:

Training:

• Organise and develop materials for internal trainings.
• Measuring training effectiveness with the use of HR metrics.
• Planning and delivering training - including inductions for new staff.

Recruitment / New Hire Process:

• Participating in recruitment efforts
• Posting job ads and organizing resumes and job applications
• Scheduling job interviews and assisting in interview process
• Ensuring background and reference checks are completed
• Preparing new employee files
• Overseeing the completion of compensation and benefit documentation
• Orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.)
• Conducting benefit enrollment process
• Administering new employment assessments
• Serving as a point person for all new employee questions.

Payroll and Benefits Administration:

• Provides payroll information by collecting time and attendance records.
• Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc)

Report / Record Maintenance:

• Maintain/process documentation and prepare reports relating to personnel activities (new hires, transfers, terminations, changes in job classifications, merit increases; tracking vacation, sick, and personal time, staffing, recruitment, training, grievances, performance evaluations etc).
• Compiling reports and spreadsheets and preparing spreadsheets.
• Submits employee data reports by assembling, preparing, and analyzing data.
• Maintaining current HR files and databases.
• Updating and maintaining employee benefits, employment status, and similar records.
• Maintaining records related to grievances, performance reviews, and disciplinary actions.
• Performing file audits to ensure that all required employee documentation is collected and maintained.
• Performing payroll and benefits audits and recommending any correction action.
• Completing termination paperwork and assisting with exit interviews.

HR Standards:

• Maintains employee confidence and protects operations by keeping human resource information confidential.
• Deal with employee requests regarding human resources issues, rules, and regulations
• Maintains quality service by following organization standards.
• Contributes to team effort by accomplishing related results as needed.
• Working closely with various departments, increasingly in a consultancy role, assisting line managers to understand and implement policies and procedures.
• Promoting equality and diversity as part of the culture of the organization
• You shall report to the Head, Human Capital& other assigned superior on daily basis, and carry out assignments given that will uphold the values of the department
• All other duties assigned by the Management.

Qualifications

• A Bachelor's Degree preferably in Human Resources, Industrial Relations or Personnel Management or any other Degree in Arts, Humanities or Social Sciences.
• Minimum of 1 year working experience is required.
• Strong interest in HR is highly required.

Skills and Competencies:

• Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely manner.
• Must possess strong interpersonal skills.
• Must be able to communicate clearly, both written and orally, as to communicate with employees, members of the HR management team, and in group presentations and meetings.
• Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information.
• Must be able to prioritize and plan work activities as to use time efficiently.
• Must be organized, accurate, thorough, and able to monitor work for quality.
• Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback.
• Computer Savvy Skills
• Proficient in the use of MS office suite. { Word, Excel and PowerPoint}.

Core Values:

• Accountability
• Resourcefulness
• Ethics
• Flexibility
• Respectful Engagement
• Empathy.

Method of Application
Interested and qualified candidates should send their CV and suitability statement as a single attachment to: careers@eyefoundationhospital.com using the Job Title as the subject of the email.

Note

• The CV / Suitability statement should be saved in the applicant’s full name.
• Eye Foundation Hospital Group is an equal opportunities employer and is committed to achieving gender balance within the organization
• Only shortlisted candidates will be contacted.