HR-EX Consulting - Our client, a leading, fully indigenous Media Solutions provider in Nigeria which primarily produces out-of-home media platforms for airport and roadside advertising, is currently recruiting suitably qualified candidates to fill the position below:
Job Title: Head, Company Secretary and Admin
Location: Ikeja, Lagos
Employment Type: Full Time
Duties and Responsibilities
The role is also accountable for general legal and admin activities, shareholder communication, corporate governance, and statutory compliance/filing of accounts, ensuring all the relevant information is shared on time and efficiently. The team also oversees Admin and HR.
Coordinate all arrangements and attend all meetings of the of the Board of Directors and its committees, render all the necessary secretarial services in respect of the meetings, advising on statutory compliance during the meetings with the applicable laws, rules and regulations governing each meeting and ensuring that minutes are accurately taken and circulated to appropriate members entitled to receive records of each meeting.
Advise the Board and Board committees of its fiduciary and statutory duties and ensure that business of the Board and its committees are conducted in a proper and effective manner.
Circulate decisions of the Board and its committees to all relevant parties and take any necessary follow-up actions to record progress on these matters.
Keep Board and committee members informed of all issues relevant to them and manage the provision of necessary trainings and induction to ensure that Board members are aware of their responsibilities.
Maintain the registers and prepare all returns and records required by statute to SEC, NSE and other statutory and regulatory bodies to be maintained by the company under CAMA
Render proper periodic and annual returns and give notifications to the Corporate Affairs Commission and other statutory and regulatory bodies as required under CAMA or the statutes that set them up.
Carry out all matters concerned with the allotment of shares, and issuance of share certificates including maintenance of statutory Share Register and conducting the appropriate activities connected with share transfers
Prepare, approve, sign and seal agreements, leases, legal forms, and other official documents on the company’s behalf, when authorized by the broad of directors or the executive responsible to do so.
Engage legal advisors and defend the rights of the company in Courts of Law.
Ensure proper maintenance of books and registers of the company as required and take all necessary steps to ensure that the company complies with data protection legislations.
Issue notice and agenda of board meetings and general meetings to every director of the company and shareholders
Record minutes of the proceedings of the meetings of the directors
Keep records of the proceedings of all general meetings
Make arrangement for the payment of dividend within prescribed period as provided under the provisions of the Companies Law
Ensure every member of the company, every debenture holder and every person who is entitled to receive notice of general meetings receives a copy of the accounts
Be in custody of the seal of the company
Acquire and maintain office furnishing, equipment and supplies, and provides administrative support for the maintenance of the telephone, communication and computing system.
Establish and maintain appropriate filing and information flow systems including filing of clients’ contracts.
Coordinate and provide administrative support for Board meetings.