The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, emergency food security, and water, sanitation and hygiene sectors.
We are recruiting to fill the position below:
Job Title: Grants Manager - Nigeria
Job Identification: 836
Location: Maiduguri, Borno
Job Schedule: Full time
Job Category: Coordination
Role and Responsibilities
- The purpose of the Grants Manager position is to provide essential grant management support to the Head of Programme in delivering quality programmes in line with the NRC Country Strategy, PCM and Plan of Action.
Generic responsibilities:
- These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.
- Adherence to NRC policies, guidance and procedures
- Line management of Grants Coordinator and Grants Officer, including development of the staff members, if applicable
- Develop and maintain overview of all grants, donor requirements, rules and regulations, and internal and external deadlines, including filing of grant documents (including through the grants database - forthcoming)
- Coordinate the development of donor applications and reports, as well as ensuring donor compliance and quality control
- Contribute to the development and revision of funding proposals, budgets and donor reports
- Be updated on donor priorities and track and share relevant calls for proposal
- Document, analyze, and share learning from proposal and reporting process, and compliance with donor rules and regulations
- Contribute to continuously improving internal grant management systems
- Provide an internal help-desk on donor related issues, including organize and deliver trainings in donor rules and regulations, as well as proposal and report writing
- Coordinate the development and distribution of internal reports
- Contribute to PCM trainings and usage of the NRC PCM frame work in the CO as delegated by the Head of Programme
- Support external donor audits
- Represent with relevant partners and donors as delegated
- Promote the rights of IDPs / returnees in line with the advocacy strategy
Specific Responsibilities
These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.
Proposal Development:
- Build positive working relationships with other teams in the Country Office to coordinate and support development of high-quality proposals using relevant NRC Grant Management tools and guidance (Go / No-go checklist, proposal development calendar, procurement plan, internal budgeting tool);
- Coordinate proposal development for NRC Nigeria’s portfolio of donors;
- Work closely with budget holders, programme teams, and finance as well as other stakeholders to compile accurate proposal budget and assess whether all necessary costs have been included.
Grant Agreement:
- Review donor contracts, flag any points that might challenge NRC’s procedures, and support contract negotiations;
- Work with finance team to support / advise them in development of internal budgeting tool and communication with field offices on allocated budget;
- Together with the Grants Coordinator, summarise in writing, key reporting and compliance requirements (compliance checklist) including potential issues for Grant Opening Meetings;
- Coordinate with head of programmes, respective budget holders and finance in order to ensure budgets are correctly allocated and aligned;
- Work with the relevant Area Manager / CCS / PMs to ensure Grant Opening Meetings are arranged and take place within 30 days of the grant being activated.
Donor Reporting and Monitoring:
- Coordinate the finalisation of donor reports ensuring consistency between narrative and financial reports and that they meet quality standards;
- Highlight critical financial issues such as under / over spends to Head of Programmes, finance and Budget Holders, and follow up;
- Provide technical support to relevant CCS / PMs and Budget Holders on monitoring issues and budget revising (if required);
- Collaborate with the finance team to ensure donor budget lines as per the contract are in line with the financial system (i.e. amounts have not changed as a result of new income instalments at different rates being received);
- Monitor grant payment schedules and income requests for respective portfolio, working closely with finance to ensure this is done in a timely manner;
- In collaboration with the Head of Programmes, Media and Communications Coordinator, contribute to the development of country factsheets and other relevant information pieces for donor visits / meetings.
Donor Compliance:
- Be familiar with all NRC organizational and donor portfolio compliance requirements and ensure high quality management of grants through meeting of KPIs and deadlines;
- Support and advise programme colleagues with queries related to donor compliance on grants within portfolio;
- Work with other departments (i.e. programmes, finance, M&E, Compliance Coordinator) to ensure all documentation required is ready and available for audits (e.g. vouchers, distribution lists)
- Coordinate Close Out of grants in respective portfolio;
- Assist in training and capacity building related to NRC Grants Management / donor compliance as required.
General Administration:
- Ensure all documentation required to be kept by donors is available within the Grants department by maintaining high standard information management / filing systems;
- Visit Regional and / or field offices to support with capacity building of staff and partners and monitoring purposes;
- Support the Grants Officer to ensure correct and up-to-date maintenance of Grants Tracker.
Critical interfaces:
- By interfaces, NRC means processes and projects that are interlinked with other departments / units or persons. Relevant interfaces for this position are:
- Project planning: CC Specialists, Finance, M&E, Head of Programme, Country Director, Regional Programme Advisor, Institutional Partnership Advisors
- Implementation: Area Manager, CC Project Managers, M&E Manager
Scale and scope of position:
- Staff: 1 Grants Coordiantor, 1 Grants Officer, and 1 Grants Intern
- Stakeholders: Donors, local NGOs, governmental bodies, others as delegated.
- Information: Intranet, Share Drive
- Legal or compliance: Donor compliance
Requirements
Competencies:
- Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:
Professional competencies
These are skills, knowledge and experience that are important for effective performance.
Generic professional competencies:
- Minimum 3 years of experience from a grants management position in a humanitarian / recovery context
- Experience from working with humanitarian and development donors
- Good knowledge of humanitarian donor guidelines and procedures
- Documented skills in formulation of project proposals and reports
- Detail oriented and strong organizational skills
- Communication skills
- Fluency in English, both written and verbal
Context / Specific skills, knowledge and experience:
- Knowledge of the context in Nigeria preferred
- Minimum 5 years of relevant experience in programme development, management, fundraising and design in the humanitarian sector, preferably with refugee / IDP-related emergencies;
- Post Graduate Degree in Social Sciences, Business Administration, Finance and Accounting;
- Previous experience in the compilation of donor proposals and reports;
- Strong analytical skills (data and financial);
- Knowledge of donor rules and regulations;
- Knowledge of the political situation in Nigeria
- Proficiency in the use of Word and Excel;
- Fluency in English, both written and verbal;
- Strong communication, coordination and interpersonal skills
- Ability to mediate in high-stress scenarios with competing interest
Behavioral competencies
These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies and the following are essential for this position:
- Planning and delivering results
- Managing resources to optimize results
- Influencing
- Ability to work under pressure and with limited supervision
- Culturally sensitive and coping with a changing environment
- Handling insecure environments
Performance Management
The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:
- The Job Description
- The Work and Development Plan
- The Mid-term / End-of-trial Period Performance Review Template
- The End-term Performance Review Template
- The NRC Competency Framework
