Executive Assistant At Alan & Grant

Job Details

Job Title: Executive Assistant At Alan & Grant
Organisation: Alan & Grant
Location: Lagos State
Min Work Experience: 3 year(s)
Qualification: B.Sc
Industry: Secretarial/ PA
Course: Related Discipline
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Alan & Grant - Our work is focused on creating innovative HR and Organizational Development Solutions aimed at Performance Improvement & Business Growth. We currently serve clients across various sectors of the Economy from locations in Jos, Port Harcourt and Lagos.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Zip/Postal Code: 100001
Location: Lagos
Job Type: Full Time
Industry: Financial Services

Job Summary

  • Ensuring that the CEO is able to fulfill commitments to the internal team as well as to external stakeholders

Responsibilities

  • Follows up on contacts made by the President and supports the cultivation of ongoing relationships
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature and determines appropriate course of action, referral, or response
  • Proxy for meetings on behalf of the CEO and make informed decisions in his absence
  • Manage email correspondence, tracking important reports from management team to the CEO
  • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives
  • Managing the executive’s professional and personal calendar, meeting requests and coordinating appointments
  • Acting as a liaison and first point of contact with internal and external customers, vendors, and team members, interacting with them in a professional and timely manner
  • Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports
  • Composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related
  • Provides a bridge for smooth communication between the MD/CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff
  • Reviewing, sorting and distributing incoming and outgoing calls, faxes, emails, and other correspondence
  • Responsible for keeping all corporate documents for the chief executive officer
  • Preparing reports, memos, invoices letters, and other documents
  • Assist in the preparation of meetings and taking minutes accurately
  • Record daily expenses and prepare weekly, monthly or quarterly reports
  • Create and store files using various software, including word processing, spreadsheets, databases, and presentation software

Requirements

  • Minimum of B.Sc in any discipline
  • Knowledge of Fintech Industry is an added advantage
  • Experience and interest in internal and external communications
  • Minimum of 3 years' experience
  • Ability to handle multiple tasks simultaneously and prioritize work assignments
  • A proactive approach to problem-solving with strong decision-making skills.
  • Ability to meet deadlines in a fast-paced quickly changing environment
  • Proficient MS Office tools ( PowerPoint, Word, Excel) and knowledge of software tools and multi-line phones systems
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly
  • Exceptional interpersonal and presentation skills
  • Proficiently to respond logically under stress and pressure
  • Ability to work efficiently with little or no supervision
  • Excellent written & verbally communication skills
  • Positive attitude and ability to thrive in the team-base, collaborative environment
  • Be organized, reliable and proactive

Application Closing Date
Not Specified.

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