We are currently in need of Documentation Secretary who will be responsible for copying and filing company invoices and tax documentation, maintaining employee records and hiring documentation, as well as business reports and correspondence.
Copy, scan and file documents.
Review and verifies all files are presented accordingly.
Maintaining records of transactions carried out in the organization
Assess transactions to verify all proper documentation is present according to laws and regulations.
Ensure timely collection of documents from field offices and make ready for Project as well as annual statutory audit.
Present all required documents for verification by the finance manager, finance coordinator and auditors,
Create templates for future use
Retrieve files as requested by employees and clients
Manage the flow of documentation within the organization
Maintain confidentiality around sensitive information and terms of agreement
Prepare ad-hoc reports on projects as needed.
BSc degree in Accounting and Finance or related field
Proven work experience as a Document Controller or similar role (at least 5 years)
Good Knowledge of management and Documentation processes
Hands-on experience with MS Office and MS Excel
Good oral and written communication skills.
Knowledge of Electronic Document Management Systems (EDMS)
Transparent, Diligent, Well organized and ability to work under pressure.
Proficient typing and editing skills
Data organization skills.
Application Closing Date
How to Apply
Interested and qualified candidates should forward their CV to: firstname.lastname@example.org using the job title as the subject of the application.