Administrative Officer I At The International Institute of Tropical Agriculture (IITA)

Job Details

Job Title: Administrative Officer I At The International Institute of Tropical Agriculture (IITA)
Organisation: The International Institute of Tropical Agriculture (IITA)
Location: Oyo State
Min Work Experience: 4 year(s)
Qualification: HND / B.Sc
Industry: Administration/ Office/ Operations
Course: Secretarial / Business Administration or related field
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The International Institute of Tropical Agriculture (IITA) is a not-for-profit institution that generates agricultural innovations to meet Africa’s most pressing challenges of hunger, malnutrition, poverty, and natural resource degradation. Working with various partners across sub-Saharan Africa, we improve livelihoods, enhance food and nutrition security, increase employment, and preserve natural resource integrity. IITA is a member of CGIAR, a global agriculture research partnership for a food secure future.

We are recruiting to fill the position below:

Job Title: Administrative Officer I

Ref: IITA-HR-NRS2021-004
Location: Ibadan, Oyo
Recruitment Type: National (2-year renewable contract)

Duties

  • Receive calls, route calls, take messages and manage the Director’s schedule and ensure it is updated regularly as the required.
  • File and retrieve corporate records, documents, and reports.
  • Research and collect data to prepare documents for review and presentation by Executives.
  • Develop templates for data collection as requested by the Executive.
  • Make travel arrangements, hotel bookings and ensure the necessary visas and travel documentation for the Supervisor’s trips.
  • Prepare for physical, virtual meetings and accurately record minutes of meetings.
  • Handle visitors to the office of the Executive.
  • Read and analyse incoming memos, submissions, and distribute them as needed.
  • Perform office duties that include ordering supplies and manage records database.
  • Prepare Travel Authorization (TA) and expense reports; make purchases using the Oracle system, reports, memos, letters, and other documents.
  • Use OSRA to make fund transfers and other requests.
  • Provide general administrative support to the Director and the Directorate.
  • Perform additional related duties as may be requested by the Supervisor.

Qualification

  • BSc / HND in Secretarial / Business Administration or related field with a minimum of four(4) years’ experience in a well-structured organization.

Competencies
The ideal candidate must have:

  • In-depth understanding of entire MS Office suite.
  • Experience as a virtual assistant.
  • Ability to organize a daily workload by priorities.
  • Ability to meet deadlines in a fast-paced quickly changing environment.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Professional level of verbal and written communications skills.
  • Good customer service skills, ability to deal with all levels of visitors, requestors, and must be a good team player.

Remuneration
We offer highly competitive salary with equally attractive benefits and excellent working conditions in a pleasant campus environment.

How to Apply
Interested and qualified candidates shouldapply to the Head of Human Resources, by submitting a copy of their Curriculum Vitae (including the selected crop he/she is applying for), names and addresses of three referees.

Note

  • Only selected candidates will be contacted and then asked to submit a financial offer to be negotiated with IITA.
  • IITA is an equal opportunity employer and particularly welcomes applications from women candidates.
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