Accounting & Finance Officer At The International Foundation for Electoral Systems (IFES)

Job Details

Job Title: Accounting & Finance Officer At The International Foundation for Electoral Systems (IFES)
Organisation: The International Foundation for Electoral Systems (IFES)
Location: Abuja
Min Work Experience: 4 year(s)
Qualification: B.Sc
Industry: Accounting/ Audit/ Finance
Course: Related Discipline
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The International Foundation for Electoral Systems (IFES) supports citizens’ rights to participate in free and fair elections. Our independent expertise strengthens electoral systems and builds local capacity to deliver sustainable solutions. Since 1987, IFES has worked in over 145 countries - from developing democracies, to mature democracies.

We are recruiting to fill the position below

Job Title: Accounting & Finance Officer

Position Number: 21:268
Location: Abuja, Nigeria
Division: Program Management
Status: Local National Employee

Primary Function / Purpose

  • The Accounting and Finance Officer  will provide support services to the IFES-Nigeria field office. 

Job Responsibilities

  • Monitor and analyze office financial activities to ensure compliance with accounting and legal requirements.
  • Review and maintain financial records.
  • Ensure compliance with accounting, tax laws and other statutory deductions.
  • Enter transactions into the accounting system.
  • Prepare payment vouchers and obtain approval.
  • Maintain Petty Cash account and disbursement log.
  • Manage banking transactions.
  • Assist in preparing monthly financial reports.
  • Periodic bank/account reconciliation.
  • Assist in EMB training on financial management.
  • Provide guidance on proper financial management, documentation and office financial policies and procedures to program and administrative staff.
  • Track advance payments to ensure clearing of all advances.
  • Review Travel Expense Reports (TER) and other payment requests for approval.
  • Maintain personnel files with timesheet, severance and vacation information.
  • Prepare bi-weekly payroll for IFES Nigeria staff.
  • Liaise with Banks and obtain monthly bank statements and/or when is needed.
  • Prepare and reimburse event participants.
  • Reconciliation of event expenses.
  • Assist in evaluating sub-grant proposals and budgets.
  • Review sub-grantee financial reports to ensure compliance with terms of sub-grant and liaising with sub-grantee(s) where and when necessary.
  • Assist in providing training as needed to sub-grantee(s) on IFES and USAID financial policies, procedures and regulations.

Position Requirements
Education: 

  • Minimum of Bachelor’s Degree  in Finance, Accounting, Business Administration or another relevant degree is required

Experience & Skills:

  • Minimum of 4 years’ experience in finance and/or accounting.
  • Experience with USAID financial policies and procedures is required; experience with other donor policies and procedures is preferable.
  • High levels of proficiency with Quickbooks and other accounting software
  • The ability to remain organized while handling multiple tasks under tight deadlines. 
  • Supervisory experience is desired
  • Ability to complete tasks independently and efficiently 
  • Must value operating in a collaborative and cooperative environment. 
  • Ability to show initiative, good judgment, and resourcefulness. 
  • Good oral and written communication skills.
  • Computer proficiency in Microsoft (Word, Excel and PowerPoint).

Language Skills:

  • Proficiency in English language required. 

Travel:

  • Travel may be required.

Physical Requirements / Work Environment:

  • Standard office work environment. 
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Finance, Accounting, Business Administration
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